Title
Authorize the City Manager to execute a contract with Altivia Corporation for the purchase of aluminum sulfate, a chemical used for treating wastewater in the amount of $.5508/gallon; citric acid which is used at the water treatment plant in the amount of $7.1967/gallon; liquid ammonium sulfate which is used at the water treatment plant in the amount of $.0985/pound; salt for the water treatment plant in the amount of $188.00/ton; and, caustic soda used in water treatment in the amount of $2.9612/gallon.
Summary
The City of Pflugerville staff solicited sealed bids for the purchase of water and wastewater chemicals for the next twelve months. Advertisements were placed in the Pflugerville Pflag for two consecutive weeks. Notice of the bids were on the City's website for the duration of the bidding process; and Texas Bid System was used to engage additional vendor interest. Texas Bid System is a statewide system that is funded through vendor subscription. A vendor who wishes to be notified for bidding opportunities for certain commodity categories pays a subscription fee. The City places its advertisements for bids at no cost and vendors may visit the site at no cost. Nine vendors submitted bids for the chemicals. The broader exposure to the City of Pflugerville bids should increase competitiveness and result in the lowest prices for the City.
Water and wastewater treatment staff has checked references. Finance staff verified all information regarding insurance requirements. The City Attorney has reviewed all contract documents. The bid document and tabulation sheets are attached to this agenda item.
Deadline for City Council Action
Action is requested on April 23, 2013. The bidders were notified that this item would be considered at this meeting.
Fiscal Impact
The budget for water and wastewater treatment chemicals is included in the water and wastewater treatment departments in the chemical line item.
Staff Recommendation
Authorize the City Manager to execute a one year contract, with the possibility of two annual renewals, to Altivia Corporation for the purchase of aluminum sulfate, a chemical used for treating wastewater in the amount of $.5508/gallon; citric acid which is used at the water treatment plant in the amount of $7.1967/gallon; liquid ammonium sulfate which is used at the water treatment plant in the amount of $.0985/pound; salt for the water treatment plant in the amount of $188.00/ton; and, caustic soda used in water treatment in the amount of $2.9612/gallon.
Drafter
Lauri Gillam
Assistant City Manager