Title
Authorize the City Manager to execute a contract for the purchase of Sodium Bisulfite, a chemical used for treating wastewater, with Poolsure in the amount of $1.98 per gallon.
Summary
The City of Pflugerville staff solicited sealed bids for the purchase of Sodium Bisulfite for the wastewater treatment plant. Advertisements were placed in the Pflugerville Pflag for two consecutive weeks; notice of the bid was on the City's website for the duration of the bidding process; and Texas Bid System was used for the first time for the wastewater chemical bid. Texas Bid System is a statewide system that is funded through vendor subscription. A vendor who wishes to be notified for bidding opportunities for certain commodity categories pays a subscription fee. The City places its advertisements for bids at no cost and vendors may visit the site at no cost. Twenty-eight vendors downloaded the information for this bid fromTexas Bid System. The broader exposure to the City of Pflugerville bids should increase the competitiveness and result in the lowest prices for the City.
One qualified bid was received: Poolsure at $1.98 per gallon. Wastewater treatment staff has checked references. Finance staff verified all information regarding insurance requirements. The City Attorney has reviewed all contract documents. The bid tabulation sheet and information from Poolsure are attached to this agenda item.
Deadline for City Council Action
Action is requested on January 24, 2012. The bidders were notified that this item would be considered at this meeting.
Fiscal Impact
The budget for wastewater treatment chemicals is included in the Wastewater Treatment Plant department. The anticipated annual expenditure of $43,560.00 for this chemical is included in that budget item.
Staff Recommendation
Authorize the City Manager to execute a one year contract, with the possibility of two annual renewals, to Poolsure in the amount of $1.98 per gallon for Sodium Bisulfite with an estimated annual purchase of 22,000 gallons per year.
Drafter
Lauri Gillam
Assistant City Manager