Title
Approving a professional services supplemental agreement with CP&Y, Inc. in the amount of $2,187,985 to provide Owner's Representative Pre Construction and Construction Phase Services associated with the Wilbarger Creek Regional Wastewater Treatment Facility (WCRWWTF) Phase 1 Construction project, and authorizing the City Manager to execute the same.
Summary
This agenda item request approval of a Professional Services Supplemental Agreement with CP&Y, Inc. in the amount of $2,187,985 for Owner’s Representative services associated with the WCRWWTF project. This item supports the Infrastructure pillar of the Strategic Plan by expanding the City’s wastewater treatment capacity to meet current and future growth.
Given the importance and the technical complexity of the Wilbarger Creek Regional Wastewater Treatment Facility Project, an Owner’s Representative (CP&Y, Inc.) was approved and brought on board to assist the City by serving as the liaison between the design consultants, pre-purchased equipment contractors, regulatory agencies, funding partners, and assisting with the successful completion of the Preliminary Engineering, Design and Bid phases. This Supplemental Agreement with CP&Y, Inc. is necessary to continue with Pre-Construction and Construction phase of the Wilbarger Creek Regional Wastewater Treatment Facility Project.
The Owner’s Representative will cover: providing coordination with the contractor, design consultant, construction manager, while meeting the requirements of regulatory agencies and funding partners. Included in this work is the review of cost estimates, contractor’s procurement, parallel estimates for proposed work and any cost savings, the development of early construction work packages, and assessment and review of the project construction guaranteed maximum price. The Owner’s Representative will also provide funding support, assistance with compliance documentation to each funding partner, seeking timely approvals in order to continue to progress construction on time.
This agreement will provide staff augmentation for the Owner’s Representative’s construction phase services to ensure that construction is conducted to the standards required by the City of Pflugerville.
Prior City Council Action
On February 11, 2020, City Council approved a Professional Services Agreement with CP&Y, Inc. in the amount of $479,944 for Owner’s Representative services associated with the Wilbarger Creek Regional Wastewater Treatment Facility.
On September 22, 2020, Council approved selection of Garver for professional services associated with the Wilbarger Creek Regional Wastewater Treatment Facility Project.
On October 27, 2020, Council approved a professional services agreement in the amount of $1,650,192 with Garver for the conceptual design of the Wilbarger Creek Regional Wastewater Treatment Facility Project.
On June 22, 2021, Council approved a professional services supplemental agreement with CP&Y, Inc. in the amount of $1,407,592 for Owner’s Representative services for preliminary design, final design and bid phase services for the Wilbarger Creek Regional Wastewater Treatment Facility Project.
On June 22, 2021, Council approved a professional services supplemental agreement with Garver in the amount of $7,896,181 for preliminary design, final design and bid phase services for the Wilbarger Creek Regional Wastewater Treatment Facility Project.
On July 12th, 2022, Council approved a resolution authorizing the use of the Competitive Sealed Proposal (CSP) procurement method for the Wilbarger Creek Regional Wastewater Treatment Facility (WCRWWTF) Project, including the Pre-Selection of vendors for major treatment process equipment.
On September 27th, 2022, City Council awarded a pre-procurement contract to Trojan Technologies for the supply of UV Disinfection Equipment for the WCRWWTF in the amount of $655,520.
On January 10th, 2022, City Council awarded a pre-procurement contract to T. Morales Company Electrical and Controls, Ltd. to supply Electrical Equipment for the WCRWWTF in the amount of $7,106,645.
On March 14, 2023, City Council awarded a pre-procurement contract with Alterman, Inc. to supply Generator Equipment for the WCRWWTF in the amount of $1,667,229.
Deadline for City Council Action
Action is requested on May 9, 2023
Funding Expected: Revenue __ Expenditure _X_ N/A __
Budgeted Item: Yes __ No __ N/A _X*
*This project is listed in the Utility Capital Improvement Program Budget as the 6.0 MGD Wilbarger Wastewater Treatment Plant.
Amount: _$2,187,985.00
1295 Form Required? Yes _X_ No __
Legal Review Required: N/A __ Required _X_ Date Completed: April 6, 2023
Supporting documents attached:
Professional Services Supplemental Agreement
Draft Presentation
Recommended Action
Approve a professional services supplemental agreement with CP&Y, Inc. in the amount of $2,187,985 to provide Owner's Representative Pre-Construction Construction Phase Services associated with the Wilbarger Creek Regional Wastewater Treatment Facility Phase 1 Construction project, and authorize the City Manager to execute the same.