Title
Approving a professional services agreement with CP&Y Inc., dba STV Infrastructure, in the amount of $244,521 to provide owner representative services associated with Kelly Lane Wastewater Interceptor, and authorizing the City Manager to execute the same.
Summary
This item provides for Owner’s Representative services to assist the City and act as the City’s representative and liaison between the consultants, contractor, approval agencies and other vendors throughout the project. The Owner’s Representative, in general, shall coordinate all project matters during the design and construction phase. The Owner’s Representative shall advocate for the City interests of quality, timely and cost sensitive design and construction. The Owner’s Representative will be responsible for aligning the project with the City’s goals and objectives and overseeing the delivery of the project at the best value and highest degree of functionality and quality. However, the Owner’s Representative will not replace the design engineer, contractor and other consultants.
This project is presented in both the Fiscal Year 2023 Utility Capital projects as well as 2020 Wastewater Master Plan. In the City of Pflugerville approved 2020 Wastewater Master Plan, wastewater rehabilitation projects were identified based on a risk-based assessment of all wastewater pipelines and nearly all the City’s lift stations to assist in the prioritization of recommended operations and maintenance improvements. This project supports the 2021-2025 Strategic Plan for Infrastructure, "Maintain infrastructure to ensure resiliency and operability at all times."
Given the significance of the Wastewater demand and critical design for interconnection and decommissioning of four lift stations the Owner’s Representative is aligned with the team to assist the City with the successful delivery of this critical project. The City is currently in the process of finalizing the Basis of Design and Pipeline Route Selection which is followed by the design phase.
The City desires to retain STV, Inc. as Engineering Consultant to provide Owner’s Representative Services to serve as the Owner’s liaison between the Design Consultants, regulatory agencies, property owners,Texas Water Development Board (TWDB), Environmental Protection Agency (EPA) and other stakeholders.
The Owner’s Representative will assist the owner with selection of a design, bidding and award of the wastewater interceptor. Specific work includes but is not limited to:
• coordinating, attending, conducting, recording and assisting with meetings;
• developing and continuously updating a Master Project Schedule;
• serving as the City’s representative for design and bid phase services;
• providing technical review of project documents and providing technical input;
• assisting with funding support services and coordinating with TWDB & EPA as additional services.
Given the services necessary to complete the project, staff finds value in the qualifications of the project team and proposed project fee.
Prior City Council Action
July 26, 2021; City Council approved an engineering service agreement with Walker Partners, Inc. associated with the Kelly Lane Interceptor & Lift Stations Decommissioning/Demolition for preliminary design services including alignment evaluations, selection and developing a Technical Memorandum; alignment confirmation and development of the Basis of Design Report for utilization in future design development.
Deadline for City Council Action
Action is requested on November 28, 2023.
Funding Expected: Revenue __ Expenditure __ N/A __
Budgeted Item: Yes __ Yes __ N/A __
Amount: $244,521
1295 Form Required? Yes _X_ No __
Legal Review Required: N/A __ Required _X_ Date Completed: ____
Supporting documents attached:
Professional Services Agreement
Recommended Action
Approve a professional services agreement with CP&Y Inc., dba STV Infrastructure in the amount of $244,521 to provide owner representative services associated with Kelly Lane Wastewater Interceptor.