Title
Discuss and consider action to approve two Change Orders, payment of the City’s pro-rata share of an interlocal agreement, and one additional engineering fee associated with closing out the West Pflugerville Parkway CIP construction project and authorize the City Manager to sign the Change Orders and Additional Costs in a total amount of $525,229.90.
Summary
The final paving and construction was completed on the West Pflugerville Parkway project on September 16, 2010. In the final closeout process, initiated with a Substantial Completion walkthrough, items including two outstanding change orders and additional engineering fees have been identified which require the approval of City Council.
Status
Change Order No. 8: This contract change was attributed to multiple work items including a credit for work performed on the DR Horton entrance sign for the Highland Park Subdivision; special equipment and operations to relocate a live oak tree for preservation into an adjacent city park; addition for roadway work including increased quantities for flexible base, excavation and retaining wall; and conduit and lighting work to install street light poles and ground boxes (refer to attached Exhibit Change Order No. 8). The total authorized cost for this work to be performed via Change Order No. 8 was $63,318.03. Staff is providing an update for the previously authorized work and requesting approval for the City Manager to sign Change Order No. 8.
Change Order No. 9:
A. Asphalt Overage: Upon completion of the asphalt paving operations and verified by reconciling installed quantities, an increase in installed quantities is needed for two bid items (refer to attached Exhibit Change Order No. 9). A summary of installed asphalt by core location has been included as an attachment to Change Order No. 9. The additional installed asphalt paving has required an additional cost of $285,235.79 to the project and we are requesting approval for the City Manager to sign Change Order No. 9 for payment of the installed asphalt material.
B. TDLR Compliance Cost: According to the requirements of the Texas Accessibility Standards (TAS) Section 4.1.2 Accessible Sites and Exterior Facilities: New Construction and TDLR Administrative Rule 68.102 Public Right-of-Way projects, the W. Pflugerville Parkway project incurred costs associated with corrections for pedestrian features at several locations. The City’s cost is $718.98 for payment to JC Evans to complete work and re-inspection by TDLR RAS inspector. We are requesting approval for the City Manager to sign Change Order No. 9 for payment of correcting and re-inspection of pedestrian features.
City of Round Rock Agreement: An Interlocal Agreement between the City of Pflugerville and City of Round Rock was approved in November 2008 as part of the construction of Pflugerville Parkway to Greenlawn Blvd. The City agreed to pay Round Rock $169,206.10 representing Pflugerville’s agreed pro-rata share for the installation of a traffic signal at the intersection of Pflugerville Parkway and Greenlawn Boulevard. This payment has been budgeted to be conveyed to the City of Round Rock upon the completion and acceptance of the improvements by Round Rock.
Task Order No. 31: This Task Order pertains to a Multiple Task Agreement between the City of Pflugerville and HDR Engineering, Inc. dated October 30, 2002. HDR has provided additional construction phase services for work items including additional site visits related to street light and sign relocations as well as other unanticipated work efforts, and resident driveway coordination meetings (refer to the attached Exhibit 31). The total cost increase for Task Order No. 31 is $6,751. We are requesting approval for the City Manager to sign Task Order No. 31 for payment to HDR Engineering for professional services.
Deadline for City Council Action
Action is requested on July 26, 2011.
Fiscal Impact
Approval of this item will authorize $461,911.87 to be paid from bond funds. Change Order No. 8 in the amount of $63,318.03 has been paid, also out of bond funds.
Staff Recommendation
Staff recommends City Council approval for the City Manager to sign the two Change Orders, payment of the City's pro-rata share of an interlocal agreement, and one additional engineering fee associated with closing out the West Pflugerville Parkway CIP project in the amount of $525,229.90.
Drafter
Patricia A. Davis, P.E., Engineer