Title
Discuss and consider action to approve a construction contract with Capital Excavation Company in the amount of $14,893,736 associated with the Kelly Lane Phase 2 roadway improvements project, and authorizing the City Manager to execute the same.
Summary
This agenda item requests approval of a construction contract with Capital Excavation in the amount of $14,893,736 for the Kelly Lane Phase 2 (Project). This item supports the Infrastructure pillar of the Strategic Plan by expanding the City’s roadway network.
The Transportation Master Plan which was adopted by City Council in November 2019 identified Kelly Lane as one of the three major regional connections of the City’s East-West corridors. While a large portion of traffic on Pflugerville’s roads serve residents, a substantial component of traffic is from regional travel. Continuing the Phase 2 improvements of Kelly Lane eastward, extends Kelly Lane as an arterial and major regional thoroughfare. This widening is anticipated to meet the increasing traffic volumes so Kelly Lane can operate efficiently and safely in the year 2040.
The competitive sealed proposal method was selected as the best value method for bidding this project. This project was bid pursuant to Section 2269.151 of the Texas Government Code using the competitive sealed proposal delivery method, based on predefined criteria as a best value to the City.
The project was advertised on February 22, 2023, as required. On April 13, 2023, at 2 PM the City received six (6) proposals and the results were read aloud for the record. A selection committee reviewed and scored the proposals based on the published criteria which included a check of the offeror’s references. Three (3) firms were shortlisted and interviewed. Capital Excavation was identified as the most qualified firm to the City. Cost optimizations were identified, and negotiations were undertaken. Staff concurs with the design engineer’s recommendation to award the construction contract for the Kelly Lane Phase 2 project to Capital Excavation.
Construction is anticipated to start late Summer 2023. The proposed construction duration anticipates approximately 18 months to completion.
Prior City Council Action
In November 2018, Pflugerville voters approved $21.1million in bonds for transportation projects which included the reconstruction of Kelly Lane from a two-lane roadway to an urban four-lane divided section from W. Falcon Pointe Drive to Moorlynch Avenue.
On September 10, 2019, City Council approved a Professional Services (“Agreement") with Johnson, Mirmiran & Thompson, Inc. (JMT) to provide Engineering Design services for the Kelly Lane Ph2 and 3 project (“Project”) in the amount of $1,157,068.
On October 25, 2019, City Council approved and executed supplemental agreement number one (1) for professional engineering services in the amount of $44,255 for alignment alternatives associated with the Kelly Lane Phase 2 and Phase 3 roadway improvement project.
On March 10, 2020, City Council approved and executed supplemental agreement number two (2) for professional engineering services in the amount of $49,058 for additional geotechnical, SUE, and traffic analysis associated with the Kelly Lane Phase 2 and Phase 3 roadway improvement project.
On August 4, 2020, City Council approved and executed supplemental agreement number three (3) for professional engineering services in the amount of $455,311 for additional floodplain study, drainage design, retaining wall design, environmental documentation, and construction phase services associated with the Kelly Lane Phase 2 and Phase 3 roadway improvement project.
On November 23, 2020, City Staff administratively approved Professional Services Supplemental Agreement No. 4 for Time and Materials for a total of $0.00.
Deadline for City Council Action
Action is requested on June 27, 2023
Funding Expected: Revenue __ Expenditure __ N/A _X_
Budgeted Item: Yes __ No _X_ N/A __
Amount: $14,893,736
1295 Form Required? Yes _X_ No __
Legal Review Required: N/A __ Required _X_ Date Completed: _June 21, 2023
Supporting documents attached:
Bid Review and Recommendation
Recommended Action
Approving a construction contract with Capital Excavation Company in the amount of $14,893,736 associated with the Kelly Lane Phase 2 roadway improvements project and authorizing the City Manager to execute the same.