Title
Authorize the City Manager to enter into an agreement with The Brandt Companies for the purchase and installation of an emergency generator for PAWS in the amount of $100,798.29 utilizing BuyBoard Contract 631-20.
Summary
Pflugerville Animal Welfare Services budgeted $100,000 in FY22 for the purchase of a natural gas generator in response to Winter Storm Uri. With the generator unit meeting budget at a cost of $99,825.00, it is recommended to require a payment bond in accordance with the state law provisions. For this reason the total cost for the generator and required equipment for installation equals $100,798.29 with the overage to be supplemented for out of the operational budget. The generator will be installed on a concrete pad outside the Dog Intake Building, the shelter’s newest building, and will provide power for essential regular operations including heat/air conditioning, washer and dryer operation and computer usage in the event of an electrical outage. The generator will enhance customer service, increase efficiency and provide temperature regulation for the safety and welfare of animals and staff at the shelter.
Currently, PAWS experiences several outages each year. Outages have occurred in both very hot and cold temperatures which create safety concerns. The shelter experienced five continuous days of power outage during Winter Storm Uri. In addition, services for residents including adoption processing, animal intake registrations and service payments are impacted when power is lost. Having a dependable backup power supply will eliminate these issues. In the event of a prolonged outage, the generator would regulate temperatures in the Dog Intake Building which is large enough to provide a safe space for all animals and staff to stay overnight if needed.
Brandt Companies is a member of the BuyBoard purchasing cooperative. If purchase approval is secured, the generator is anticipated to be in place by summer 2022 due to a lead time for equipment of approximately 27 weeks.
The generator being purchased and installed by Brandt Companies will run on natural gas.
Prior City Council Action
N/A
Deadline for City Council Action
January 11, 2022
Funding Expected: Revenue __ Expenditure _X_ N/A __
Budgeted Item: Yes _X_ No __ N/A __
This project is listed as PAWS Generator at Dog Intake Building in the Facility CIP in the approved FY22 budget.
Amount: $100,798.29
1295 Form Required? Yes __ No _X_
Legal Review Required: N/A __ Required _X_ Date Completed: January 3, 2022
Supporting documents attached:
Proposal
Agreement
Recommended Action
Staff recommends authorizing the City Manager to enter into an agreement with The Brandt Companies for the purchase and installation of an emergency generator for PAWS in the amount of $100,798.29 utilizing BuyBoard Contract 631-20.