Title
Approving a master service agreement with Ashbritt, Inc. for Storm and Disaster recovery services, and authorizing the City Manager to execute the same.
Summary
As we have seen over the past few years with Winter Storm Uri, Winter Storm Mara, and most recently Winter Storm Heather, there has been an apparent increase in inclement weather events, leading to an increased need for cities such as Pflugerville to remain ready to provide services to our residents and ensure that all resources are in place. With all three relatively recent storms, the Public Works Operations team saw the largest impact with Winter Storm Mara as this storm caused major damage to trees, brush, and other vegetation, resulting in the city taking on the monumental task of collecting and removing of the material. As such, City staff secured services to assist in this effort with council approval at the February 14, 2023, council meeting.
Realizing the importance of readiness through preparation, city staff drafted a Request for Proposal (RFP) for Storm and Disaster Recovery Services in order to have a two-year Master Services Agreement in place with optional one year extension, allowing for expeditious response when faced with a disaster or storm event. Additionally, as a part of this agreement, the contractor will be available 24 hours a day, 7 days a week, as required by the city and must have a representative on site within 24 hours of notice.
On January 11, 2024, staff received nine proposal which were then reviewed, resulting in Ashbritt, Inc., a national turnkey rapid-response disaster recovery and special environment services contractor, as being the most qualified.
Prior City Council Action
N/A
Deadline for City Council Action
February 13, 2024
Funding Expected: Revenue __ Expenditure _X_ N/A __
Budgeted Item: Yes __ No _X_ N/A __
Amount: pending need and scope of services
This agreement is to provide services resulting from storm or other events. Depending on need of services, scope would then be defined and associated cost of service.
1295 Form Required? Yes _X_ No __
Legal Review Required: N/A __ Required _X_ Date Completed: _February 2, 2024_
Supporting documents attached:
Ashbritt, Inc. Proposal
Ashbritt-City Master Services Agreement
Recommended Action
Approve a master service agreement with Ashbritt, Inc. for Storm and Disaster recovery services, and authorize the City Manager to execute the same