Title
Approving the amendments to the park facility reservation structure.
Summary
The Parks and Recreation Department currently rents the following facilities with associated fees:
|
Facility |
Resident fee |
Non-resident fee |
|
Pavilion at Gilleland Creek |
$125.00 |
$150.00 |
|
Green Red Barn |
$125.00 |
$150.00 |
|
Pfluger Grove |
$75/half day $125/full day |
$100/half day $150/full day |
|
Windermere Club House |
$40.00 |
|
The department does not currently reserve or have associated fees for the pavilion at Lake Pflugerville Park or the wooden gazebo in Pfluger Park. The department receives regular inquiries on reserving both facilities. Staff recommends the city offer both as reservable facilities using the following fee structure:
|
Facility |
Resident fee |
Non-resident fee |
|
Lake Pflugerville Pavilion |
$125.00 |
$150.00 |
|
Wooden gazebo in Pfluger Park |
$50.00 |
$75.00 |
Staff bench marked neighboring cities and developed the comparable matrix below of rental types and fees.
|
City |
Pavilion resident |
Pavilion non-resident |
Picnic area resident |
Picnic area non-resident |
|
Pflugerville |
$125/per day |
$150.00/per day |
$75.00/per day |
$100.00/per day |
|
Georgetown |
$50/per day |
|
$20-30/per day |
|
|
Round Rock |
$100/per day |
$125/per day |
$25.00/per day |
$50.00/per day |
|
Cedar Park |
$50/half day |
$75/half day |
$25/half day |
$50/half day |
|
|
$75/per day |
$100/per day |
$50/per day |
$75/per day |
Staff recommends utilizing only all-day rentals with all facilities which would change current policy regarding the Pfluger Grove in Pfluger Park. Such a change is consistent with all other department facility rental fees. The fast majority of reservations requested at Pfluger Grove and all other park facilities are for all-day. A non-resident fee of $65.00 is proposed to be added to the Windermere Clubhouse to provide additional consistency across all parks facilities
The Parks and Recreation Department is seeing a high volume of facility reservations. Currently the department's rentable facilities are fully booked for every weekend through mid-July. The addition of the Lake Pflugerville Park pavilion and the wooden gazebo in Pfluger Park would allow the department to offer more reservable facilties to the public, thus providing better management of the demand for city facilities.
It is an expectation of the community that a fee be associated with gathering places offered in the park system. Staff does not feel these recommendations will have any negative implications on the Parks and Recreation Department. The fee structure is similar in comparison to surrounding communities’ reservation fee structures.
The Parks and Recreation Commission voted unanimously to recommend this facility reservation structure on April 21, 2011. Staff would like to establish an effective date of June 20, 2011.
Deadline for City Council Action
Approval is requested on June14, 2011.
Fiscal Impact
Associated fees will indirectly manage demand for reservable facilities and provide additional revenue to assist in the cost of maintaining these public facilities.
Staff Recommendation
Approve the proposed Park facility reservation structure.
Drafter
Amy Atkins, Parks and Recreation Director