Title
Approving a payment of an invoice with Austin Energy in the amount of $286,872 for the relocation of overhead and underground facilities associated with the Immanuel Roadway Project, and authorizing the City Manager to execute the same.
Summary
The proposed agenda item is requesting approval to pay an invoice with Austin Energy in the amount of $286,872. This payment will cover the costs associated with relocating overhead and underground electrical facilities within the project limits of the Immanuel Roadway Project. The relocation is necessary to clear the conflicts created by the planned widening of the roadway.
Coordination with Austin Energy has been ongoing and will continue throughout the relocation of their infrastructure to minimize impacts on local residents and businesses during this process. The poles needed for relocation were ordered in June 2024 and are expected to arrive for installation in June 2025.
This action will authorize the City Manager to execute the payment and coordinate with Austin Energy to ensure timely completion of the utility relocation in preparation of the upcoming roadway construction.
This agenda item supports the Infrastructure pillar of the Strategic Plan, by ensuring the roadways built will meet current and future needs.
Prior City Council Action
On August 11, 2020, Pflugerville City Council called a November 3, 2020, bond election for three propositions totaling $191.3 million.
On July 27, 2021, Pflugerville City Council approved a Professional Services Agreement with RTG (the design consultant) totaling $1,099,027.00.
On January 8, 2022, Pflugerville City Council approved Professional Services Supplemental Agreement No. 1 with RTG totaling $363,029.40, to extend the project limits to the southern City limits south of Wells Branch Parkway.
On February 8, 2022, City Staff administratively approved Professional Services Supplemental Agreement No. 2 with RTG to reallocate fee and scope in alignment with project needs and project invoicing.
On April 27, 2023, Pflugerville City Council approved Professional Services Supplemental Agreement No. 3 with RTG totaling $606,106.10, to add utility design, additional retaining wall designs, CLOMR/LOMR application preparations, design modifications, and relocation plans for the existing truss bridge.
On March 26, 2024, Pflugerville City Council approved Professional Services Supplemental Agreement No. 4 with RTG totaling $209,670, for additional design services to resolve remaining design issues (e.g., design for connection to Travis County and shared use paths).
Deadline for City Council Action
Action is requested on November 26, 2024.
Funding Expected: Revenue __ Expenditure _X_ N/A __
Budgeted Item: Yes _X_ No __ N/A __
Amount: _$286,872.00_______
1295 Form Required? Yes _X_ No __
Legal Review Required: N/A __ Required _X_ Date Completed: _November 12, 2024__
Supporting documents attached:
Austin Energy Invoice-Work Order 535643
Recommended Action
Approve the payment of an invoice with Austin Energy in the amount of $286,872 for the relocation of overhead and underground facilities associated with the Immanuel Roadway Project, and authorizing the City Manager to execute the same.