Title
Discuss and consider action to approve a Professional Services Agreement with Freese & Nichols, Inc in the amount of $1,574,574.00 for professional engineering services associated with the 2020 General Obligation Bond Transportation Projects and authorizing the City Manager to execute same.
Summary
This is a follow item from the January 26th Council meeting for City Council approval of Freese and Nichols (FNI) to provide professional engineering services to the City related to the 2020 Transportation Bond Program.
On November 3, 2020 the City of Pflugerville held a municipal bond election with three (3) propositions on the ballot. The first Proposition (Prop A) included issuance of $101,700,000.00 bonds by the City of Pflugerville, Texas, for City neighborhood street reconstruction, Immanuel Road, FM 685 Corridor improvements, SH 45 frontage roads, Kelly Lane Phase 3, Pfluger Farm Lane North, Main Street, Central Commerce Drive, Picadilly Drive, Weiss Lane Extension/realignment with Cameron Road, East Pflugerville Parkway and Pecan Street.
FNI has provided a Not to Exceed (NTE) Time and Materials Professional Services Agreement (PSA) for the 2020 Transportation Bond Program for management of the various transportation bond projects. FNI will complete the proposed scope of work items and invoice the City accordingly to the terms and conditions of the Agreement. The actual scope of services under each individual transportation project as related or associated projects under an individual Request For Qualification (RFQ) will vary from project to project according to specific requirements. Accordingly, City staff has negotiated a PSA for FNI to provide overall Transportation Bond Program Management with support from subconsultants to manage Right-of-Way (ROW), Utility Coordination and Public Involvement for Program Control, Conformity, and Consistency.
This scope and associated fee will be for the initial term (18 months) of the program including the remainder of FY21 and full FY22. The initial scope will be for completion of the current fiscal year with a focus on the next 18-month development window. It is assumed that for the first six months of the initial term, program start up tasks and procurement of design consultants will occur followed by 12 months of program and project management services. FNI will collaborate with City staff and focus on early priority projects to initiate design activities as quickly as possible with the goal to commence construction activities in year one of the program. Professional Engineering Services for FY23, FY24 and FY25 will be addressed at a later date and determined from the collaboration and discussions during the initial term.
The City has retained Freese and Nichols, Inc. (FNI) to provide General Engineering Consultant Program Management services to support management and implementation of the City’s 2020 Transportation Bond Program. The City of Pflugerville’s 2020 Transportation Bond Program (the Project) will include planning, design, and construction of multiple capital improvement projects (CIP) as approved by the voters in November 2020. FNI will provide a variety of services to support the City in execution of the bond program including program and project management oversight, design management and oversight, bid phase assistance, and construction phase assistance. FNI’s services may also include, if requested by the City, onsite representation during construction, site/civil, structural, storm water, environmental, GIS, or other general engineering services that may be needed to support the timely execution of the program. It is envisioned the program will require approximately five (5) years to achieve completion of all identified projects.
Project management services will include preparing three Requests for Qualifications (RFQs) for selection of design consultants as detailed below, and the subsequent design management services:
1. RFQ for selection of multiple design consultants. Six design consultants will be selected to perform Plans, Specifications, and Estimate (PS&E) design services for the following projects:
a. Cameron Road Re-Alignment
b. City Intersection Improvements - Includes E. Pflugerville Parkway at FM 685, FM 685 at Copper Mine Overpass, SH 130 at CR 138
c. E. Pecan Street Improvements
d. Immanuel Road Improvements
e. Kelly Lane Phase 3 Improvements
f. Main Street Improvements
2. RFQ for FM 685 Corridor Improvements
3. RFQ for Street Reconstruction. Three design consultants will be selected to perform PS&E design services for the following bid packages:
a. Bid Package 1 - Kay Lane, Applewood Drive, Oak Ridge Drive, Cedar Ridge Drive, Meadow Creek Drive, Mountain View Drive, 10th Street, W. Clusters Creek Bend, and Plumbago Drive.
b. Bid Package 2 - Great Basin Avenue, Bushmills Road, Picadilly Drive, Pflugerville Loop, Edgemere Drive, Windmere Drive, and Yellow Sage Street.
c. Bid Package 3 - Grand National Avenue, Rowe Loop, Sullivan Street, Dalshank Street, Algreg Street, Mashburn Street, Option Avenue, and Diablo Drive.
Prior City Council Action
Pflugerville City Council called a November 3, 2020 bond election for three propositions totaling $191.3 million at the August 11, 2020 meeting.
City Council approved the selection of Freese and Nichols, Inc. for professional engineering services associated with the 2020 General Obligation Bond Transportation Projects at the January 26, 2021 meeting.
Deadline for City Council Action
Action is requested on March 23, 2021.
Funding Expected: Revenue __ Expenditure _X_ N/A __
Budgeted Item: Yes __ No __ N/A _X*
*This agreement will be funded by the 2020 Transportation Bond Program, Proposition A.
Amount: $1,574,574.00
1295 Form Required? Yes _X_ No __
Legal Review Required: N/A __ Required _X_ Date Completed: __03/15/2021_____
Supporting documents attached:
Professional Services Agreement
2020 Transportation Bond Program Project Map
Draft Presentation
Recommended Action
Approve a Professional Services Agreement with Freese & Nichols, Inc in the amount of $1,574,574.00 for professional engineering services associated with the 2020 General Obligation Bond Transportation Projects and authorizing the City Manager to execute same.