Title
Short Form Contract with Del Sol Group, LLC, for three years in the amount of $3,490,814 for janitorial services associated with current and upcoming City facilities.
Summary
As the City’s facility footprint expands from approximately 188,000 square feet to more than 500,000 square feet with the opening of new buildings, contracted support will be necessary to manage the substantial increase in space.
This item is essential for maintaining clean, safe, and welcoming facilities that support a positive work environment for staff and enhance the experience for residents and visitors.
Two Requests for Proposals (RFPs) were completed-one for Citywide Facilities and another for the Monarch Recreation Center, both for janitorial services. The Citywide RFP received 17 bids, and the Monarch RFP received 15. Del Sol was selected for both contracts based on their qualifications and competitive pricing.
The contract will include janitorial services for the Justice Center, Public Works, Water Treatment Plant, Animal Welfare Services and the Library beginning October 1, 2026. Services for the new City Hall, Monarch Recreation Center, Public Works, and the Wilbarger Wastewater Treatment Plant will commence as each facility opens. Services will commence after the City provides written notice of facility readiness; this ensures the City is not obligated to pay for cleaning new facilities that have not opened yet. Invoicing is prorated and is based on a building's service start date.
Pricing for year one will be $975,520, for year two $1,257,647, and year three $1,257,647. Three year total of $3,490,814. Costs include all cleaning tools/equipment, chemicals, and consumables. The contract may be terminated with thirty (30) days written notice, and the City will pay the Contractor for services rendered up to date of termination.
This item supports the Brand & Reputation pillar of the City’s Strategic Plan substantiated by the need to ensure the cleanliness of the facilities matches expectations. A Key Theme called out on the Key Action Areas page specifically mentions our new facilities coming online: “This will create a lot of buzz and excitement that can be used to launch a new narrative about the community.” We need to ensure the cleanliness of the facilities matches expectations.
Prior City Council Action
N/A
Deadline for City Council Action
September 22, 2026
Funding Expected: Revenue __ Expenditure _X_ N/A __
Budgeted Item: Yes _X_ No __ N/A __
Budget Source: _General and Monarch___
Budgeted Amount: $465,000 for General, $492,000 for Monarch, Total of $957,000 for FY27
Amount: $3,490,814 for full 3 year contract_______
1295 Form Required? Yes _X_ No __
Legal Review Required: N/A __ Required _X_ Date Completed: _September 4, 2026
Supporting documents attached:
Short Form Del Sol
Recommended Action
Approve a 3 year agreement with Del Sol Group, LLC in the amount of $3,490,814 for janitorial services associated with current and upcoming city wide facilities.