Title
Approving a Change Order with Texas Materials in the amount of $84,387.82 for a construction contract for the Heatherwilde Phase III Roadway Improvement project and authorizing the City Manager to execute the same.
Summary
This project was approved at the May 10, 2022 Council meeting and includes rehabilitation of Heatherwilde Boulevard from South of the Post Office to approximately 300 feet North of Wells Branch and is divided into a base bid and bid alternate as listed below.
Base Bid:
South Heatherwilde Boulevard from the Post Office to 1200 South Heatherwilde Boulevard
Bid Alternate:
South Heatherwilde Boulevard from 1200 South Heatherwilde Boulevard to approximately 300 feet North of Wells Branch.
As part of the City’s Pavement Maintenance Program, Council approved the design for the first phase of the Heatherwilde roadway improvements at the July 28, 2020 Council meeting. This included design for all residential roadways and Heatherwilde Boulevard North of Pecan to Pfennig Lane. Staff subsequently was able to complete design and construction bidding for the first phase of the Heatherwilde project and recommend awarding the construction contract at the September 22, 2020 Council meeting where it was then approved.
At the January 12, 2021 work session, staff provided an update to Council regarding the City’s Pavement Maintenance Program and 5 year roadway project plans which included showing Heatherwilde Phase I project as well as others through the end of 2025 including Heatherwilde Phase II taking place in fiscal year 2021. In preparation of the 2021 project, staff brought forward an Engineering Services agreement at the April 13, 2021 Council meeting which included not only design for Heatherwilde Boulevard South of Pecan but also project management and coordination, and bid services for Heatherwilde Phase II.
Again on October 12,2021, staff provided the annual update to Council on the five-year plan which while providing the planned projects for the coming years also provided an update to the Heatherwilde roadway improvements project and that the third and final phase of construction will be brought forward at an upcoming Council meeting for consideration.
Staff initially planned for phase III of the Heatherwilde roadway improvements project limits to include South Heatherwilde Boulevard from the post office, headed South and ending at Wells Branch. In order for the project limit to end at Wells Branch, traffic control for construction would need to be placed on South Heatherwilde, South of Wells Branch which is outside of the Pflugerville City Limits. In consideration of keeping the project moving forward, allowing for coordination for traffic control placement outside the City limits, and identifying the cost for including the additional 300 feet to Wells Brach, staff bid the project and received two bids and Council approved the project at the May 10, 2022 Council meeting.
The additional 300 feet to end the project limits at Wells Branch would increase the project cost by $84,387.82, or approximately 5%. In order to complete the full limits of the project, staff is recommending amending the agreement to include the additional 300 feet in the amount of $84,387.82. While the total project construction cost will be $1,793,285.65, it is considerably under the engineer’s opinion of probable construction cost and within budget.
Prior City Council Action
July 28, 2020 - Design for Heatherwilde Project approved
September 22, 2020 - Construction for Heatherwilde Phase 1 approved
January 12, 2021 - update on Pavement Maintenance Program and 5 Year Plan.
April 13, 2021 - Engineering Services for Heatherwilde Phase 2 approved
September 14, 2021 - Construction for Heatherwilde Phase 2 approved
October 12, 2021 - Engineering Services for Heatherwilde Phase 3 approved
May 10, 2022 - Construction for Heatherwilde Phase 3 approved
Deadline for City Council Action
Action is requested on July 26, 2022.
Funding Expected: Revenue __ Expenditure _X_ N/A __
Budgeted Item: Yes _X_ No __ N/A __
Amount: $84,387.82
1295 Form Required? Yes __ No _X_
Legal Review Required: N/A _X_ Required __ Date Completed: ___________
Supporting documents attached:
Change Order
Recommended Action
Approve a Change Order in the amount of $84,387.82 for the construction contract for the Heatherwilde Phase III Roadway Improvement project with Texas Materials and authorize the City Manager to execute the same.