Title
Approving a professional services supplemental agreement with Garver, LLC in the amount of $6,881,860 for Professional Engineering services associated with the Wilbarger Creek Wastewater Treatment Plant project, and authorizing the City Manager to execute the same.
Summary
This agenda item is to approve a professional services supplemental agreement with Garver LLC in the amount of $6,881,860 for Construction Engineering Administration services associated with the Wilbarger Creek Regional Wastewater Treatment Facility Project (Project). This item supports by the infrastructure pillar of the Strategic Plan, by expanding the City’s wastewater treatment capacity to meet current and future growth needs.
The project is included in the 2020 Wastewater Master PIan recommended the City proceed with improvement projects in the Wilbarger Basin to provide wastewater treatment for the Wilbarger and Cottonwood sanitary service area basins.
In June of 2021, the City retained the services of Garver, LLC to provide Design and Bid Phase services. The design of this Project is complete, and the project has reached the construction phase. In January 2023, the Project was advertised for Construction Manager at Risk Alternative Delivery method. The professional service agreement with Garver, LLC is to be amended to include Construction Engineering Administration services, which is the role of the Engineer of Record during the construction phase.
The scope of services included are: engineering support services during the pre-construction phase where certain adjustments to the design may be identified, evaluated and included in the construction. These services are identified as time and materials, for up to four structures, and only to be performed when authorized by city staff. The other services include project administration, support during commissioning and start up, and regulatory coordination. These services will be performed during the duration of construction.
Prior City Council Action
On February 11, 2020, City Council approved a Professional Services Agreement with Garver, LLC in the amount of $479,944 for Owner’s Representative services associated with the Wilbarger Creek Regional Wastewater Treatment Facility.
On September 22, 2020, Council approved selection of Garver for professional services associated with the Wilbarger Creek Regional Wastewater Treatment Facility Project.
On October 27, 2020, Council approved a professional services agreement in the amount of $1,650,192 with Garver for the conceptual design of the Wilbarger Creek Regional Wastewater Treatment Facility Project.
On June 22, 2021, Council approved a professional services supplemental agreement with Garver, LLC in the amount of $1,407,592 for Owner’s Representative services for preliminary design, final design and bid phase services for the Wilbarger Creek Regional Wastewater Treatment Facility Project.
On June 22, 2021, Council approved a professional services supplemental agreement with Garver in the amount of $7,896,181 for preliminary design, final design and bid phase services for the Wilbarger Creek Regional Wastewater Treatment Facility Project.
On July 12th, 2022, Council approved a resolution authorizing the use of the Competitive Sealed Proposal (CSP) procurement method for the Wilbarger Creek Regional Wastewater Treatment Facility (WCRWWTF) Project, including the Pre-Selection of vendors for major treatment process equipment.
On September 27th, 2022, City Council awarded a pre-procurement contract to Trojan Technologies for the supply of UV Disinfection Equipment for the WCRWWTF in the amount of $655,520.
On January 10th, 2022, City Council awarded a pre-procurement contract to T. Morales Company Electrical and Controls, Ltd. to supply Electrical Equipment for the WCRWWTF in the amount of $7,106,645.
On March 14, 2023, City Council awarded a pre-procurement contract with Alterman, Inc. to supply Generator Equipment for October 27, 2020 the WCRWWTF in the amount of $1,667,229.
Deadline for City Council Action
Action is requested on April 25, 2023 to proceed with construction engineering administration service associated with the Wilbarger Creek Regional Wastewater Treatment Facility construction.
Funding Expected: Revenue __ Expenditure _X_ N/A __
Budgeted Item: Yes __ No __ N/A _X*_
**This portion of this Capital Improvement Project is funded through utility bond funds.
Amount: _$6,881,860
1295 Form Required? Yes _X_ No __
Legal Review Required: N/A __ Required _X_ Date Completed: April 18, 2023
Supporting documents attached:
Professional Services Supplemental Agreement
Draft Presentation
Recommended Action
Approve a professional services supplemental agreement with Garver, LLC in the amount of $6,881,860 for Professional Construction Engineering Administration services associated with the Wilbarger Creek Regional Wastewater Treatment project and authorizing the City Manager to execute the same.