Title
Government Contract and Purchasing Rider for the City of Pflugerville, Texas for mowing and maintenance services with Ryan Sanders Sports Turf Services, for three years, with first year cost in the amount of $165,000.
Summary
Approving an agreement with Ryan Sanders Sports Turf Services in the amount of $165,000 for sports turf maintenance and groundskeeping associated with 1849 Park Phase 2 baseball and softball fields, and authorizing the City Manager to execute the same.
This item approves a three-year agreement with Ryan Sanders Sports Turf Services (RS3) for daily sports turf maintenance and specialized groundskeeping services associated with 1849 Park Phase 2, which includes two baseball fields, one softball field, and the event lawn. Year One funding is in the amount of $165,000.
Unlike rectangular athletic fields, baseball and softball facilities require intensive, sport-specific maintenance to ensure safe and high-quality playing conditions. These fields include skinned infields, pitcher’s mounds, warning tracks, base paths, and specialized turf areas that require routine dragging, conditioning, mound repair, painting, edging, irrigation monitoring, fertilization, aeration, and weed and insect control.
Under this agreement, RS3 will provide comprehensive services including:
• Routine mowing (minimum twice weekly, weather permitting)
• Irrigation system monitoring, adjustment, and minor repairs
• Fertilization (minimum nine applications per year based on soil testing)
• Aeration (twice annually)
• Pre-emergent and insect control applications
• Weekly lip work, mound maintenance, warning track grooming, and edging
• Daily infield dragging and dirt conditioning
• Field painting for scheduled games
• Top dressing and ongoing turf health management
• Monthly reporting, including fertilizer and chemical logs
RS3 currently provides sports turf maintenance services for the 1849 Park football and soccer fields as well as Wells Point Park. Expanding their scope to include Phase 2 ensures continuity of service, consistent quality standards, and a single accountable contractor for the entire 1849 Park complex.
The initial term of the agreement is three years (January 1, 2026 through December 31, 2028), with fixed annual escalation as outlined in the contract. Funding for Year One is included in the Parks and Recreation operating budget.
This item supports the Community Amenities & Events pillar of the Strategic Plan by ensuring high-quality, safe, and well-maintained athletic facilities for leagues, tournaments, and community use. It also supports the Residential & Node Development pillar by maintaining premier park amenities that enhance quality of life and community appeal.
Prior City Council Action
NA
Deadline for City Council Action
NA
Funding Expected: Revenue __ Expenditure X_ N/A __
Budgeted Item: Yes X_ No __ N/A __
Budget Source: _General Fund_
Amount: _$165,000_
1295 Form Required? Yes X_ No __
Legal Review Required: N/A __ Required X_ Date Completed: _2/25/26__
Supporting documents attached:
Ryan Sanders Turf Contract
City Standard Contract
Recommended Action:
Approve a three-year agreement with Ryan Sanders Sports Turf Services for sports turf maintenance and groundskeeping associated with 1849 Park Phase 2 baseball and softball fields, with Year One funding in the amount of $165,000.