Title
Approving the procurement of heavy equipment in the amount of $568,461, and authorizing the City Manager to execute the same.
Summary
As part of the FY2024 budget, there are numerous pieces of heavy equipment that are slated to be purchased and replaced that are currently used within the Public Works Department. This heavy equipment is used for both excavation of material to complete necessary underground repairs, clearing drainage channels, and making repairs to pavement as required for the ongoing operations and maintenance of the City’s critical infrastructure.
As both Utilities and Transportation work closely together within the realm of Public Works, it was deemed in the City’s best interest to lump the entirety of our heavy equipment into a single procurement to garner the best value for the equipment to find available savings based on the quantity of equipment to be purchased. In an attempt to find cost savings, the Public Works Department was able to work with ASCO Equipment using their BuyBoard Cooperative purchasing contract to save over $120,000 from the budgeted amounts while also adding additional attachments to the equipment to be purchased to allow for the equipment to be utilized in more ways than was originally intended with the budgeted amounts. This will allow the City to find cost savings on other items that were previously contracted out that we could now do in-house and be more well-rounded in what services we can perform for our residents.
Prior City Council Action
NA
Deadline for City Council Action
October 24, 2023
Funding Expected: Revenue __ Expenditure _X_ N/A __
Budgeted Item: Yes _X__ No __ N/A __
Amount: _$568,461_______
1295 Form Required? Yes _X_ No __
Legal Review Required: N/A _X_ Required ___ Date Completed: ___________
Supporting documents attached:
ASCO Proposal
Purchasing Rider
Recommended Action
Staff recommends approving the procurement of heavy equipment in the amount of $568,461, and authorizing the City Manager to execute the same.