Title
Authorize the City Manager to execute a contract for the purchase of sodium bisulfite for the water and wastewater treatment plants, with Poolsure in the amount of $2.09 per gallon.
Summary
The City of Pflugerville staff solicited sealed bids for the purchase of sodium bisulfite for the water and wastewater treatment plants. Advertisements were placed in the Pflugerville Pflag for two consecutive weeks; notice of the bid was on the City's website for the duration of the bidding process; and Texas Bid System was used to engage additional vendor interest. Texas Bid System is a statewide system that is funded through vendor subscription. A vendor who wishes to be notified for bidding opportunities for certain commodity categories pays a subscription fee. The City places its advertisements for bids at no cost and vendors may visit the site at no cost. Nine vendors submitted bids for these chemicals. The broader exposure to the City of Pflugerville bids should increase competitiveness and result in the lowest prices for the City.
Wastewater and water treatment staff has checked references. Finance staff verified all information regarding insurance requirements. The City Attorney has reviewed all contract documents. The bid document and tabulation sheet are attached to this agenda item.
Deadline for City Council Action
Action is requested on April 23, 2013. The bidders were notified that this item would be considered at this meeting.
Fiscal Impact
The budget for water and wastewater treatment chemicals is included in the water and wastewater treatment plant departments in the chemical line item.
Staff Recommendation
Authorize the City Manager to execute a one year contract, with the possibility of two annual renewals, to Poolsure in the amount of $2.09 per gallon for sodium bisulfite.
Drafter
Lauri Gillam
Assistant City Manager