Title
Approving a software implementation contract with Axim Geospatial in the amount of $138,750 for project management software implementation associated with Capital Improvement Project management, and authorizing the City Manager to execute the same.
Summary
The City currently uses ArcGIS and CityWorks to track all of our existing infrastructure including streets, drainage, parks, water and wastewater assets to evaluate conditions as well as track lifecycle costs of our existing infrastructure. The CityWorks component of ArcGIS allows for operational staff to be able to allocate work and resources to specific assets within the GIS system to better account for operational funds being spent on infrastructure.
Recently, the City implemented another wing of the ArcGIS and CityWorks platform that enables the Planning & Development Services Department to track development submittals and track development projects as they provide submissions during the design phase and also during the construction phase of public infrastructure. This portion of the software is called the Permits, Licensing, and Land (PLL) that tracks specific public infrastructure projects.
As the CIP Engineering division of Public Works currently manages a variety of different projects that are constructed as public infrastructure, staff evaluated the ability to use the PLL software to track Capital Improvement Projects as they begin design all the way throughout the completion of the construction of the projects. CIP Engineering staff for both Transportation and Utilities have evaluated a variety of different software options to better track the projects that we oversee, however, the use of PLL will allow for the project to begin in GIS through PLL and eventually be rolled into CityWorks when the operational staff take over the maintenance of the asset. This process will allow CIP Engineering staff to work within the same software that is being used in the Planning & Development Services...
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