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File #: 2016-4875    Version: 1 Name:
Type: Agenda Item Status: Approved
File created: 5/10/2016 In control: Public Works
On agenda: 5/10/2016 Final action: 5/10/2016
Title: Authorizing the City Manager to approve an additional expenditure to the existing Manville utility relocation agreement in the amount of $33,899.86 for Manville water main relocation associated with the Heatherwilde Widening Project.
Related files: 2015-4112
Title
Authorizing the City Manager to approve an additional expenditure to the existing Manville utility relocation agreement in the amount of $33,899.86 for Manville water main relocation associated with the Heatherwilde Widening Project.

Summary
On July 28, 2015, the Pflugerville City Council authorized a Manville utility relocation agreement in the amount of $509,725.40. This agreement identified the total anticipated costs associated with Manville water main relocations which are a part of the Heatherwilde widening capital improvement project. These relocations were necessary to remove Manville utilities that are in conflict with the proposed construction. The existing Manville water facilities were in an existing easement which resulted in the City paying for all relocations. Manville finished all utility relocations in April of 2016 and submitted an invoice for all expenditures in accordance with the relocation agreement. There were two change orders associated with the Manville relocation which combined with all other expenses exceeded the funding allotment per the contract. Per the relocation agreement, in the event the actual relocation cost exceeded the total approved amount of $509,725.40, Manville may seek additional funding from the City.

In accordance with the agreement, Manville is seeking an additional $33,899.86 of City funding to cover all expenses related to the Manville utility relocation. The total expenditure amount results in $543,625.26. City staff coordinated with Manville during the entire relocation effort and were provided verification of all expenditures.

Approval of this item will authorize the City Manager to make payment in full for the updated total expenditure amount to Manville Water Supply for water main relocations associated with the Heatherwilde widening project.

Fiscal Impact
Funding for this utility relocation is from the 2014 GO Bond election.

Staff Recommendation
Authorize the City Manager to make an add...

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