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File #: 2017-5490    Version: 1 Name:
Type: Agenda Item Status: Approved
File created: 1/10/2017 In control: City Manager Office
On agenda: 1/10/2017 Final action: 1/10/2017
Title: Authorize the City Manager to execute a contract for contractual mowing services for specific park areas with Rios Tree Services, the lowest responsive bidder of four (4) bids received on November 28, 2016, in the amount of $83,000.17
Attachments: 1. Bid # 2017-8 Parks Mowing Bid Tab, 2. Bid 2017-8 Rios Tree service bid documents
Title
Authorize the City Manager to execute a contract for contractual mowing services for specific park areas with Rios Tree Services, the lowest responsive bidder of four (4) bids received on November 28, 2016, in the amount of $83,000.17

Summary
Since fiscal year 2012, the City of Pflugerville has solicited sealed bids for contractual mowing for both parks and rights-of-way. The bid information and bid tabulation sheet for the parks contractual mowing are attached to this agenda item. References, insurance and other information requested in the bid packet have been checked and verified by staff.

The lowest responsive bid for the contractual mowing of parks was $83,000.17 from Rios Tree Services. A previous agenda item recommended awarding the contract for mowing of rights-of-way to Rios Tree Services.

The Parks department annually evaluates the areas of the City that can be mowed by contractors and modifies the acreage appropriately. This mowing contract includes less acreage than last year's contract. Due to the visibility and complexity of mowing the area along Railroad Avenue and the adjacent bike path, that area will now be the responsibility of the city mowing crew. The cost per acre for mowing for the 2017 contract averages $31.19 per acre, a reduction from the 2016 cost of $36.00 per acre. Privatizing this effort has been very successful for the City as the mowing is being done at less cost than has been calculated using city personnel. Using enhanced methods of reaching qualified bidders has increased interest among contractors in the city's bid.

Deadline for City Council Action
Staff would ask the Council to authorize this action at this meeting in order to expedite the issuance of the purchase order.

Fiscal Impact
The expense for contractual mowing of parks is included in the fiscal year 2017 budget in the Parks Maintenance department maintenance contract line item.

Staff Recommendation
Authorize the City Manager to execute a one yea...

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