Title
Discuss and consider action to authorize the City Manager to execute Change Order #1 in the amount of $145,000.00 with Muniz Concrete & Contracting, Inc. for additional work associated with the Trail Gap Development Project.
Summary
This item has been included on the agenda to allow staff to give the City Council an update on this project and discuss a proposed Change Order for completion of two remaining trail segments.
The Trail Gap Development Project is one of the park projects that was included in the 2014 General Obligation Bond Election. The City Council adopted a Trails Master Plan in early 2014 that identified numerous potential future trail segments. The Master Plan also identified some priority segments that primarily were gaps between existing trails. The Parks & Recreation Commission reviewed the list of the gaps and recommended that the City Council include $1M in the 2014 General Obligation Bond Election to construct them.
After the successful bond election, the City selected MWM DesignGroup to provide professional services for this project. MWM DesignGroup recommended the Indefinite Delivery Indefinite Quantity process (IDIQ) and prepared a bid package. Under an IDIQ contract, the contractor provides unit price bids based on an estimated amount of units and the City has the ability to decrease or increase the overall quantities as needed while holding the unit cost price.
The construction bid package included over 10,000 sq. ft. of concrete sidewalk, 15 curb ramps to conform with the Americans with Disabilities Act (ADA), 200 linear ft. of ADA handrail, a 100 linear ft. pedestrian bridge and other work associated with construction of the trail gaps like retaining walls and other subsidiary items.
A construction contract with Muniz Concrete & Contracting, Inc. was approved on March 8, 2016 in the not-to-exceed amount of $850,000.00 for the Trail Gap Development Project.
To-date, the contractor has completed installation of over 50,000 sq. ft. of concrete sidewalk, 30 ADA curb ramps, 500 linear ft. of ADA handrail and the pedestrian bridge. The trail segments shown on the attached maps show the trails that were in the original scope, ones that are completed, and the ones that are remaining.
The segments included in the proposed change order are the Bohls Park connection to Dessau Rd. (#2B) and a small gap that exists north of Pecan St. between the new FM 1825/Pecan St. sidewalk and the Kuempel neighborhood (#7B). The proposed funding for this change order is funds collected in-lieu of parkland dedication as required under Subchapter 14 of the City's Unified Development Code (UDC). These funds can only be used for the purchase of parkland or the development of parks and amenities.
The Change Order will also extend the contract time for one hundred twenty (120) calendar days.
Prior City Council Action
At the March 8, 2016 meeting, the City Council authorized the city manager to execute a construction contract with Muniz Concrete & Contracting, Inc. with a not-to-exceed amount of $850,000.00. A total of $734,506.18 has been paid to date to Muniz Concrete & Contracting, Inc., with another $81,611.80 being held as retainage for a total of $816,117.98 of work completed.
Fiscal Impact
The funding for change order #1 is recommended to come from existing parkland dedication funds. Following this expenditure, $295,200 will remain available in the parkland dedication fund.
Staff Recommendation
Staff recommends approval of this item appropriating $145,000 in parkland dedication funds for this project and authorizing the City Manager to execute Change Order #1 in the amount of $145,000.00 with Muniz Concrete & Contracting, Inc. for additional work associated with the Trail Gap Development Project.
Presenter
James Hemenes
Parks & Recreation Director