Title
Approving the selection of Xylem Water Solutions USA, Inc., as the best value offeror for the Ultra Violet Disinfection Equipment necessary for the upcoming Central Wastewater Treatment Plant Expansion Phase 1 Project and authorizing the City Manager to enter into negotiations as needed to finalize a purchase agreement.
Summary
On October 23, 2018, Council approved a resolution authorizing the use of the competitive sealed proposal procurement method for the Central Wastewater Treatment Plant Expansion project, including the preselection of vendors for major treatment process equipment. As explained during a presentation by City staff at the October 23rd meeting, preselecting equipment vendors prior to completing the design of the project will allow the City’s engineering design consultant to finalize the design around a single process equipment supplier. This will avoid the need to issue a construction plan set with alternate designs for multiple vendors, which could cause confusion during the construction bidding process and potentially lead to higher bid prices, but will still allow the City to take advantage of the competitive bidding process for procurement of the equipment.
On November 28, 2018, City staff received competitive sealed proposals from two vendors interested in providing ultra violet disinfection equipment for Phase I of the WWTP expansion project. After a selection committee that included City staff from the Public Works and CIP Engineering departments reviewed and scored the proposals, the proposal provided by Xylem Water Solutions USA, Inc. was selected as the best value for the City. The best value proposal included equipment for Phase I of the project at a total cost of $848,237 which was the lowest cost out of the two proposals received.
The final purchase agreement will be brought forward for City Council consideration once negotiations with the equipment vendor are complete. The equipment purchase agreement executed by the City will be reassigned to the general contractor for the construction of Phase I of the WWTP expansion project once selected this summer. Once the contract is reassigned, the contractor will assume all responsibility, including payment for the equipment, under the terms of the equipment purchase agreement.
Prior City Council Action
On October 23, 2018, Council approved a resolution authorizing the use of the competitive sealed proposal procurement method for the Central Wastewater Treatment Plant Expansion project, including the preselection of vendors for major treatment process equipment.
Deadline for City Council Action
Action is requested on January 22, 2019 to maintain the project schedule for the Central Wastewater Treatment Plant Expansion Project.
Supporting documents attached:
Scoring Matrix
Recommended Action
Approve the selection of Xylem Water Solutions USA, Inc. as the best value offeror for the Ultra Violet Disinfection Equipment necessary for the upcoming Central Wastewater Treatment Plant Expansion Project and authorize the City Manager to enter into negotiations as needed to finalize a purchase agreement.