Title
Approving the selection of Cobb, Fendley & Associates, Inc. for professional engineering services associated with the Downtown Overhead Utility Analysis and authorize the City Manager to execute a professional services agreement in the amount of $251,270.37.
Summary
The City of Pflugerville solicited requests for qualifications from engineering firms to prepare a Downtown Utility Analysis. The objective of this request was to identify and engage the most qualified firms for professional engineering and surveying services for the location, mapping and analysis of overhead and underground utilities in Downtown Pflugerville. This analysis shall outline a high-level strategic approach by which the City should follow for the relocation of overhead utilities underground. City staff received nine (9) statements of qualifications (SOQs) which were reviewed, scored, and ranked. Staff recommends selecting Cobb, Fendley & Associates, Inc. to prepare a Downtown Utility Analysis.
The Downtown Pflugerville Utility Analysis scope of services includes:
1. Inventory and map the location of all overhead utility lines and poles.
2. Provide opinion of probable costs associated with future relocation of overhead utilities to underground.
3. High-level analysis of existing water and wastewater infrastructure.
4. Identify challenges, constraints, and opportunities related to the relocation of overhead utilities underground.
5. Provide recommendation on the potential relocation, or consolidation of overhead lines
6. Provide recommendations on the need for new or modified easements to accommodate utility upgrades or relocations.
7. Subsurface Utility Engineering (SUE) Level D within the Downtown District Overlay which shall include research and coordination with utility providers for the location of existing overhead and underground facilities.
8. Subsurface Utility Engineering (SUE) Level C and B for field verification and designation of the horizontal location of existing underground utilities.
SUE Level C and B are listed as an ‘Allowance’ line item, not to exceed $20,000 within the contract. The City anticipates the need for SUE Level C and B in areas where there are multiple underground utility lines in close proximity to each other, and the respective right-of-way is constrained. (e.g., alley) The SUE Level C and B may be necessary in order to receive more accurate cost estimates for the relocation of overhead utilities underground.
Prior City Council Action
In September of 2018, the City Council adopted the Downtown Action Plan which identified an inventory and analysis of overhead utility lines as a project for FY2020.
Deadline for City Council Action
Action is requested on September 8, 2020
Funding Expected: Revenue __ Expenditure _X_ N/A __
Budgeted Item: Yes _X_ No __ N/A __
Amount: $251,270.37
1295 Form Required? Yes _X_ No __
Legal Review Required: N/A ___ Required _X_ Date Completed: August 21, 2020
Supporting documents attached:
1. Cobb, Fendley & Associates SOQ
2. Scoring Matrix
3. Professional Services Agreement
4. Exhibit A - Scope of Services
Recommended Action
Approve the selection of Cobb, Fendley & Associates Inc. for the Downtown Utility Analysis and authorize the City Manager to execute a professional services agreement in the amount of $251,270.37.