Title
Authorizing the City Manager to execute a contract for contractual mowing services with Unity Contractor Services, Inc. the lowest responsible bidder of four (4) bids received in the amount of $535,453.54.
Summary
This item is for contractual mowing of 448 acres of City property. The bid information and bid tabulation sheet for the parks contractual mowing are attached to this agenda item. References, insurance and other information requested in the bid packet have been checked and verified by staff.
The lowest responsible bid for the contractual mowing was $535,453.54 from Unity Contractor Services, Inc.
While the Parks and Recreation (P&R) mowing costs came in over budget, the right-of-way (ROW), Public Works (PW) Facilities, and Facilities bids came in under budget as noted below. Staff recommends approval of the Unity Contractor Services, Inc. bid as it provides the lowest bid cost for all departments.
|
Contractor |
Dept. |
Cost |
Budget |
|
Unity Contractor Services, Inc. |
P&R |
$431,682.30 |
$340,672 |
|
|
ROW |
$38,502.20 |
$70,000 |
|
|
PW Facilities |
$48,421.44 |
$58,000 |
|
|
Facilities |
$16,847.60 |
$35,350 |
|
|
Totals |
$535,453.54 |
$504,022 |
|
Contractor |
Dept. |
Cost |
Budget |
|
WLE |
P&R |
$452,133.40 |
$340,672 |
|
|
ROW |
$71,975.64 |
$70,000 |
|
|
PW Facilities |
$59,298.98 |
$58,000 |
|
|
Facilities |
$29,534.54 |
$35,350 |
|
|
Totals |
$612,942.56 |
$504,022 |
|
Contractor |
Dept. |
Cost |
Budget |
|
Abescape Landscaping |
P&R |
$446,868.09 |
$340,672 |
|
|
ROW |
$55,067.10 |
$70,000 |
|
|
PW Facilities |
$75,041.97 |
$58,000 |
|
|
Facilities |
$65,293.84 |
$35,350 |
|
|
Totals |
$642,271.00 |
$504,022 |
|
Contractor |
Dept. |
Cost |
Budget |
|
Land Care |
P&R |
$738,472.63 |
$340,672 |
|
|
ROW |
$62,033.31 |
$70,000 |
|
|
PW Facilities |
$78,014.82 |
$58,000 |
|
|
Facilities |
$19,800.55 |
$35,350 |
|
|
Totals |
$898,321.31 |
$504,022 |
The Parks Operations department budget is forecasted to balance total fiscal year expenditures not requiring a budget amendment to cover the overage amount. Should the need of a budget amendment arise due to other unforeseen cost escalations a budget amendment would be brought back to council later during the fiscal year.
Prior City Council Action
N/A
Deadline for City Council Action
Action is requested on January 26, 2021.
Funding Expected: Revenue __ Expenditure _X_ N/A __
Budgeted Item: Yes _X_ No __ N/A __
Amount: _$535,453.54_______
1295 Form Required? Yes _X_ No __
Legal Review Required: N/A __ Required _X_ Date Completed: ___________
Supporting documents attached:
Unity Bid Documents
Recommended Action
Approve a contract for contractual mowing services for City property with Unity Contractor Services, Inc., the lowest responsible bidder of four (4), in the amount of $535,453.54 and authorize the City Manager to execute same.