Title
Authorize the City Manager to issue a purchase order to The Brandt Companies, LLC in the amount of $113,716.00, utilizing Buy Board contract 638-21, for the replacement of the two air conditioning units at the Police Department.
Summary
The Justice Center has two Roof Top Units (RTU's) which are part of the building's air conditioning system. One of the two units that serves several offices towards the back of court and offices in the CID of the Police Department has become inoperable and is need of being replaced.
The cost to replace the inoperable unit is $59,835 and the cost to repair the unit is approximately $36,000. Both units are approximately 20 years old and were both identified in a building assessment procured by staff as needing to be replaced. Both original units utilize R22 refrigerant which is now banned, being phased out and not allowed for newly installed systems. Staff is recommending replacement of both units in order to take advantage of cost savings where replacing each unit individually would cost approximately $120,000, the City will see a cost savings of approximately $6,000 by replacing both units concurrently.
Due to the unforeseen needed repair this project was not budgeted within the department’s budget. The department budget remaining will fund approximately 40% of the project with the other 60% being supplemented with fund balance. A budget amendment will be forthcoming.
Prior City Council Action
N/A
Deadline for City Council Action
April 13, 2021
Funding Expected: Revenue __ Expenditure _X_ N/A __
Funding for this item with be made available through the department's budget (General Fund) and Fund balance.
Budgeted Item: Yes __ No _X_ N/A __
Amount: $113,716_
1295 Form Required? Yes _X_ No __
Legal Review Required: N/A __ Required _X_ Date Completed: ____4/9/2021____
Supporting documents attached:
Proposal
Rider
Recommended Action
Authorize the City Manager to issue a purchase order to The Brandt Companies, ...
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