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File #: RES-0919    Version: 1 Name:
Type: Resolution Status: Discuss and consider action
File created: 9/2/2021 In control: Engineering Dept
On agenda: 9/14/2021 Final action: 9/14/2021
Title: Discuss and consider action to approve a resolution determining that the competitive sealed proposal (Request for Proposal) procurement method for the construction of the Surface Water Treatment Plant Expansion project, provide the best value for the City, and delegating authority to use said method in accordance with the Texas Government Code.
Attachments: 1. WTP CSP_Resolution, 2. Draft Presentation_RES-0919
Title
Discuss and consider action to approve a resolution determining that the competitive sealed proposal (Request for Proposal) procurement method for the construction of the Surface Water Treatment Plant Expansion project, provide the best value for the City, and delegating authority to use said method in accordance with the Texas Government Code.

Summary
As the design of the Water Treatment Plant expansion project has progressed, through discussion with the City’s Owner Representative (OR), design consultant and previous experience by City Staff, it was determined that the competitive sealed proposal (CSP) procurement method should be used for selecting a construction contractor instead of the traditional hard bid process which requires selection based only on the lowest responsible bidder. While price is always important, the water treatment plant expansion project is unique and the CSP process allows the City to make a best value determination based on criteria deemed appropriate for the project.
The Texas Local Government Code SUBCHAPTER B. COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED by Sec. 252.021. COMPETITIVE REQUIREMENTS FOR PURCHASES. (a) Before a municipality may enter into a contract that requires an expenditure of more than $50,000 from one or more municipal funds, the municipality must:
(1) comply with the procedure prescribed by this subchapter and Subchapter C for competitive sealed bidding or competitive sealed proposals;
(b) A municipality may use the competitive sealed proposal procedure for the purchase of goods or services, including high technology items and insurance.
(c) The governing body of a municipality that is considering using a method other than competitive sealed bidding must determine before notice is given the method of purchase that provides the best value for the municipality. The governing body may delegate, as appropriate, its authority under this subsection to a designated representative. If the c...

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