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File #: RES-0921    Version: 1 Name:
Type: Resolution Status: Discuss and consider action
File created: 9/7/2021 In control: Engineering Dept
On agenda: 9/14/2021 Final action: 9/14/2021
Title: Discuss and consider action to approve a resolution determining that the competitive sealed proposal (Request for Proposal) procurement method for the Surface Water Treatment Plant Expansion project membrane filtration system supplier selection via a two-step process, provides the best value for the City, and delegating authority to use said method in accordance with the Texas Government Code.
Attachments: 1. WTP Membrane CSP Resolution, 2. Draft Presentation_RES-0921
Title
Discuss and consider action to approve a resolution determining that the competitive sealed proposal (Request for Proposal) procurement method for the Surface Water Treatment Plant Expansion project membrane filtration system supplier selection via a two-step process, provides the best value for the City, and delegating authority to use said method in accordance with the Texas Government Code.

Summary
As the design of the Water Treatment Plant expansion project has progressed, through discussion with the City’s Owner Representative (OR), design consultant and previous experience by City Staff, the City’s OR, design consultant and City Staff are recommending the preselection of a qualified membrane filtration system supplier via a two-step process in order to avoid issuing a construction plan set with alternate designs for multiple vendors, which could cause confusion during the construction bidding process and potentially lead to higher bid prices. Preselection of equipment will allow the consultant to finalize the design around a single process supplier while still taking advantage of the competitive bidding process for procurement of the equipment.
The Texas Local Government Code SUBCHAPTER B. COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED by Sec. 252.021. COMPETITIVE REQUIREMENTS FOR PURCHASES. (a) Before a municipality may enter into a contract that requires an expenditure of more than $50,000 from one or more municipal funds, the municipality must:
(1) comply with the procedure prescribed by this subchapter and Subchapter C for competitive sealed bidding or competitive sealed proposals;
(b) A municipality may use the competitive sealed proposal procedure for the purchase of goods or services, including high technology items and insurance.
(c) The governing body of a municipality that is considering using a method other than competitive sealed bidding must determine before notice is given the method of purchase that provides the best...

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