Title
Approving a construction contract with HCS, Inc. in the amount of $349,729 associated with the Green Red Barn Improvements project, and authorizing the City Manager to execute the same.
Summary
This agenda item is included to request approval of a construction contract with HCS Inc. in the amount of $349,729 associated with the Green Red Barn Improvements project. This item is supported by the Infrastructure pillar of the Strategic Plan.
The Green Red Barn venue has many uses including weddings, reunions, large birthday parties, company picnics and a yearly washer tournament. The facility is in need of refurbishment and renovations due to its current condition. The facility has been closed since March 2020.
The City contracted with E360 for the remodel of the Green Red Barn consisting of interior structural modifications including verification and installation of additional columns, additional truss bracing, additional roof beams at end walls, as well as interior and exterior cosmetic repairs such as paint, siding and trim. Window coverings and doors will be rebuilt with new hardware and interior and exterior lighting will be added. Completion will provide a safe and appealing venue for hosting events and gatherings.
The project was advertised on August 30, 2022 and a pre-bid meeting was conducted on September 8, 2022. Bids were opened on September 15, 2022 and HCS Inc. was the lowest responsible bidder.
The expected duration of this construction will be approximately 3 months to substantial completion and 4 months to final completion in February 2023.
Prior City Council Action
November 26, 2019 - City Council approved a resolution reducing the scope of the Lake Pflugerville Phase 1 Project and directing staff to pursue alternate prioritized parks projects.
During the worksession, Council discussed amending the scope of Lake Pflugerville Phase 1 and redirecting the remaining bond funds to address current park facility needs. The following action as a result of approval included:
1) Amending the scope of Lake Pflugerville Phase 1 to only include the improvements to the beach side of the lake. The parking lot expansion on the beach side will be shifted south of existing parking lot and the restroom facility will be collocated with the current restroom facility or the current facility will be expanded. The western trailhead along Becker Farm Road (Biehle Property) removed from the scope of Lake Pflugerville Phase 1 to fund current park facility needs.
2) Amending the scope with Halff Associates, Inc. for professional engineering services associated with design and construction of Lake Pflugerville Phase 1 Project.
3) Utilize approximately $4.1M of remaining 2014 GO Bond funds and 2016 CO Bond funds to complete the following prioritized parks projects as shown in Exhibit C:
a. Lake Pflugerville Phase 1 as amended above.
b. Gilleland Creek Pool facilities (guard house, restrooms, fencing, entrance, ADA compliance, etc.).
c. Green Red Barn improvements to address structural issues.
d. 1849 Maintenance Barn.
Deadline for City Council Action
Action is requested on September 27, 2022.
Funding Expected: Revenue __ Expenditure _X_ N/A__
Budgeted Item: Yes __ No __ N/A _X*_
*This item is approved in the Parks CIP Budget, noted as Green Red Barn Improvements.
Amount: $349,729.00
1295 Form Required? Yes _X_ No __
Legal Review Required: N/A __ Required _X_ Date Completed: Legal will review prior to City Manager signature
Supporting documents attached:
Letter of Recommendation
Draft Presentation_2022-0909
Recommended Action
Approve a construction contract with HCS, Inc., in the amount of $349,729 associated with the Green Red Barn Improvements project, and authorize the City Manager to execute the same.