Title
Approving a contract with Smith Pump Company, Inc. in the amount of $1,596,407 for the Pre-purchase of Equipment associated with the Second Colorado River Raw Water Pump Station Expansion - Package A Project, and authorizing the City Manager to execute the same.
Summary
This agenda items requests approval of an Equipment Pre-Purchase contract with Smith Pump Company, Inc. in the amount of $1,596,407.25 for the Second Colorado River Raw Water Pump Station Expansion Project. This item supports the Infrastructure Pillar of the Strategic Plan by expanding the City’s raw water capacity to the water treatment plant to meet current and future growth needs.
On September 13th, 2022, Council approved a resolution authorizing the use of the Competitive Sealed Proposal (CSP) procurement method for pre-selection of equipment and construction of the Second Colorado River Raw Water Line (SCR RWL) Project. As explained during a presentation by City staff at the September 13th City Council meeting, procurement of equipment prior to completing the design of the project will allow the City’s Consultant to finalize the design for a single equipment supplier and will also allow for advanced purchase of long lead time pump equipment. This pre-purchase contract offsets and anticipates the long lead time of pump equipment by initiating the purchase at an earlier point and thus maintaining the SCR RWL project schedule.
The Pre-procurement CSP was advertised on December 7, 2022. A pre-proposal conference was held on January 11, 2023. On January 31th, 2023, at 2:00 pm, one (1) Competitive Sealed Proposal was received, and the results were read aloud for the record.
A Selection Committee of qualified staff reviewed and scored the proposal based on the published criteria. Smith Pump Company, Inc. was selected as the best value for the City, and a Letter of Recommendation of Award was provided to the City by the Engineer of Record. The City concurs with the Engineer of Record’s recommendation of award. The best value proposal included the pre-selection of Pumps and Motors, Variable Frequency Drives and Reduced Voltage Soft Start motor control equipment, with a total cost of $1,596,407.25 for the Second Colorado River Raw Water Pump Station Expansion Project.
The equipment Pre-selection Purchase Agreement executed by the City will be reassigned to the General Contractor for the construction of the Second Colorado River Raw Water Pump Station Expansion Project. Once the Purchase Agreement is reassigned, the General Contractor will assume all responsibility, including installation and payment for the equipment, under the terms of the equipment Purchase Agreement.
Prior City Council Action
On September 13th, 2022, Council approved a resolution authorizing the use of the Competitive Sealed Proposal (CSP) procurement method for the Second Colorado River Raw Water Line (SCR RWL) Project, including the Pre-Selection of vendors for major pump station equipment.
Deadline for City Council Action
Action is requested on March 14, 2023.
Funding Expected: Revenue __ Expenditure _X_ N/A __
Budgeted Item: Yes __ No __ N/A _X*_
*This item is approved in the Water CIP, noted as the Colorado River Raw Water Line project.
Amount: _$1,596,407.25_
1295 Form Required? Yes _X_ No __
Legal Review Required: N/A __ Required _X_ Date Completed: March 1, 2023
Supporting documents attached:
Proposal Award Recommendation
Smith Pump Contract
Draft Presentation_2023-0189
Recommended Action
Approve a contract with Smith Pump Company, Inc. in the amount of $1,596,407 for the pre-purchase of Pump Station Equipment for the Second Colorado River Raw Water Pump station Expansion Project, and authorizing the City Manager to execute the same.